24-Hour Overlap Timeline
Each column = 1 UTC hour · Rows show local time in each timezone
Times shown in each location's local timezone · Scroll horizontally to see all hours
Schedule Meetings Across Time Zones — Popular City Pairs
What Is a Meeting Planner Across Time Zones?
A meeting planner across time zones is a tool that shows the local time for multiple locations simultaneously, highlights when everyone is within their working hours, and recommends the best meeting window. Instead of mentally converting time zones one by one — or sending back-and-forth emails — you get a single visual answer in seconds.
This planner is designed for remote teams, distributed startups, international businesses, and anyone who regularly coordinates with colleagues or clients in different countries. Whether you're scheduling a weekly all-hands between New York and London, a client call bridging Chicago and Singapore, or a three-continent sprint review, this tool surfaces the best time to meet across time zones instantly — accounting for each team's actual working hours, not just a generic 9-to-5.
Unlike a static time zone converter, this global meeting scheduler also updates in real time, respects Daylight Saving Time automatically, and lets you adjust custom working hours per location. The result is a shareable, embeddable planner that travels with your team.
Who Should Use This Global Meeting Scheduler?
Engineering squads, design teams, and product teams distributed across continents rely on overlap planning to keep standups, reviews, and 1:1s humane for everyone.
Sales calls, client onboarding, and executive check-ins that span the Americas, Europe, and Asia-Pacific demand precision scheduling to respect everyone's local hours.
Independent contractors juggling clients in different countries use this tool to propose meeting times confidently without over-relying on awkward "what time is it for you?" messages.
People ops professionals planning company-wide events, offsites, or training sessions for global staff need a clear picture of what's workable across all offices.
How to Use This Meeting Planner — Step by Step
Find the best meeting time for your global team in under 60 seconds
Add locations
Search any city, US state, province, or country. Add up to 6 locations for your meeting.
Set working hours
Adjust each location's start and end time to match actual team schedules.
See the overlap
The timeline highlights green windows where all locations are in working hours simultaneously.
Share or embed
Copy a permanent link or embed the planner in your team wiki, blog, or intranet.
Understanding Time Zone Overlap
Full Overlap (Green)
All selected locations are within their defined working hours. This is the ideal meeting window — everyone is fully available and at their best cognitive level.
Flexible Hours (Yellow)
One hour before or after standard working hours. Teams can usually accommodate meetings here occasionally — good for important calls when no full overlap exists.
Outside Hours (Gray)
Outside any reasonable working window for one or more locations. Scheduling here means someone joins outside business hours — should be avoided or rotated fairly.
How to Compare Time Zones for Meetings
When you compare time zones for meetings, the goal isn't just knowing the hour difference — it's finding the window where everyone is alert, available, and within their expected working day. A UTC offset alone won't tell you that a 3pm London meeting lands at 8pm in Dubai or 11pm in Singapore.
The color-coded timeline above does this automatically. Each column represents one UTC hour; each row shows the corresponding local time for a location. Green cells mean that location is within its defined working hours. When an entire column is green across all rows, that's your best meeting window — a true overlap where no one is asked to join at midnight.
Amber (flexible) hours represent one hour before or after the working day — useful when no full green overlap exists. For east-west combinations like New York and Tokyo, a flexible amber window is often the only viable option, and rotating who bears the inconvenience is considered best practice for healthy remote culture.
Scheduling Tips for Distributed & Global Teams
When there's no comfortable overlap, rotate which team takes the early or late slot. A rotating schedule prevents one region from always bearing the burden and builds team equity across time zones.
Status updates, documentation, and reviews can always be asynchronous. Reserve live meeting slots for decisions, unblocking, or relationship-building — things that genuinely need real-time presence.
Calendar tools like Google Calendar and Outlook auto-convert to recipients' time zones when you create events in your own zone. Always share a calendar invite rather than plain text time to avoid confusion.
The US and Europe switch clocks on different weekends each spring and fall, creating 1–2 weeks where your usual overlap shifts by an hour. Always use a live planner (like this one) during those weeks.
Best Meeting Times — USA, Europe, Asia & Global Reference
Common time zone pairs and their working-hour overlap quality
9am–12pm EST · 2pm–5pm GMT
8am–9am EST · 6:30pm–7:30pm IST
5am–8am PST · 9pm–12am JST
8am–9am GMT · 7pm–8pm AEDT
No full 3-way overlap
9am–12pm GMT · 1pm–4pm GST · 5pm–8pm SGT
FAQs About Scheduling Across Time Zones
Common questions answered for global teams
Use the overlap timeline above to find the best meeting window. The green columns show when all locations are within working hours simultaneously. The recommended time is shown in the "Best Meeting Time" card — you can hover over any cell to see the exact local time for each location.
Embed This Meeting Planner on Your Website
Free to embed on any website. Perfect for remote team wikis, SaaS product pages, HR portals, travel blogs, or international business sites. No account, no API key, no JavaScript required — just one HTML tag.
Embed this meeting time planner on your website, blog, or intranet. Perfect for remote team wikis, SaaS onboarding pages, or travel blogs. Free forever.
<iframe src="https://worldtimepage.com/meeting-planner/" width="100%" height="620" frameborder="0" scrolling="no" title="Meeting Time Planner — WorldTimePage" style="border:none;border-radius:12px;overflow:hidden;" ></iframe>
The embed URL updates automatically when you change locations — just copy the latest code. Works in WordPress, Squarespace, Wix, Webflow, Notion, Confluence, and plain HTML.